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Agenda
- January 15, 2025 Meeting Minutes (link) (Jeff - 5 minutes)
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- Individual vs Company Members (Philipp T. - 10 minutes)
- Proposal for Working Meetings (Andrea - 10 minutes)
TSC, Tech Chairs, Tech Committee Chair Coordination
No comments received with email.
Will be presented at February TSC for approval
- Technical Committees Review (Rafael - 10 minutes)
- BoD Policy Adoption Status Update (Andrea, Jeff, Rafael - 15 minutes)
All specifications should be operating under the new policy. No change expected.
Update on transition for existing groups (details email)
Only the Server Platforms TG selection allowed under old policy
Nominees can apply for both chair and vice-chair roles. Elections use ranked-choice voting, and if a candidate is chosen as chair, they will be removed from consideration for the vice-chair role.
Group Participation and Voting Rights update? (Any problems/questions?)
Updates to Lifecycle Guide continue - target publish February 3. Will include FAQ for new policy.
Discussion
- Confluence migration for workgroup Updates (Rafael - 5 minutes)
- LFX Meeting Migration Update (Greg Sterling - 5 minutes)
- Open floor.
Notes
Meeting Recording: Tech Chairs Jan 29 2025
Main Discussion Topics
General Discussion & Open Topics
The meeting included an open discussion on various topics, such as voting policies, group participation, and updates on different projects.
Profile Updates & Participation
Attendees were requested to ensure their profiles are up to date to avoid representation issues.
A follow-up email with a profile update link will be sent.
IBM’s Approval Process for External Work
IBM employees require manager approval for external work. The process is more managerial than restrictive.
Voting & Representation Issues
There were concerns about multiple representatives from the same company in voting committees.
A discussion on implementing policies to avoid duplicate voting occurred.
Review & Approval of Technical Groups
The need for periodic reviews of technical groups’ charters was discussed.
The idea of an annual review process similar to university curriculum committees was proposed.
Scheduling & Workflow Improvements
The team discussed improving scheduling for recurring meetings and utilizing new platforms for seamless planning.
They explored ways to increase efficiency in operational meetings.
Updating Governance & Policy Documents
Discussion on whether policy documents should be reviewed or updated every six months.
The FAQ document will be maintained to log ongoing questions and clarifications.
Next Steps for LFX & Meeting Coordination
LFX platform updates and how they can be used to schedule and track technical meetings.
Action Items
- Send the information about updating the Groups.io Profile (RVI Staff).
- From Nick Brown: remind everyone of the definition of Member.
- Clarify the Voting rights and the process for handling voters per company, defining the “sequence of substitutes” (RVI Staff)
- From Greg Favor Chairs can ask for Member affiliation clarification when needed.
- From Greg Favor Move J as SIG (maybe include ID Consistency as part of its discussions until it is ready to move as a single new TC).
- From Greg Favor every year, if a TC is already operating, it must update and review its Charter at TSC level.
- From Nick Kossifidis what are the status of his questions related to the new Policy?
- From Greg Favor schedule a 1-hour meeting with John Hengeveld to review pending Policy questions.
- What are the process to invite external (non RISC-V Member) individuals/entities to present in some TC meeting? Maybe we need to write down a clarification sentence on this. There is an old Policy that was supporting this.
- From Greg Favor how the new Policy will be updated? From Philipp Tomsich only the BoD can change the Policy. There will be a FAQ to support the clarification of the new Policy issues. From Greg Favor should the FAQ be approved by the BoD?
- Share the steps to get the recording from LFX (RVI Staff).
Adjournment
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Motion to Adjourn Made By:
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Seconded By:
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