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Date

Disclosures

Expand
titleRISC-V Disclosures Video
RVI_Disclosures_Female_Short.mp4

Participants

Expand
titleMeeting Participants

Name

Affiliation

Agenda

  •  Previous Tech Chairs meeting minutes: September 25, 2024
  •  New BoD Policy and Robert’s Rule of Order Technical Session Q & A (John Hengeveld - 60 min)
    •  Policy document:
      View file
      nameRISC-V Policies Procedures v105.pdf
    •  Robert’s Rules and RISC-V Policies and Procedures Update: link
    •  Session video: link
    •  policies@riscv.org
  •  Meeting Planning for 2025 (Andrea, Jeff, Rafael, Greg S. - 30 min)
    •  Meeting Schedule Discussion (see Draft of Meeting Scheduling Below)
    •  Meeting Tooling Changes (RVI Zoom to LF LFX)
    •  LFX Migration Plan
    •  https://openprofile.dev/
  •  November Board Specification Status (Andrea - 10 min)
  •  Jira and Confluence Migration Update (Rafael - 5 min)
Expand
titleDraft of Meeting Scheduling Changes

Today:

Screenshot 2024-11-20 at 10.22.37.png

Problem:

https://tech.riscv.org/calendar/

Screenshot 2024-11-20 at 10.24.41.png

Proposal:

Default Time Zone and Scheduling Guidelines

  • Time Zone: all meetings are scheduled in US Pacific Time (PT) due to historical reasons.

  • Meeting Hours: schedule meetings within the 7 am to 11 am PT window to make them accessible across time zones.

  • Annual Scheduling: schedule meetings for a full year and renew annually.

Governance Meetings

  • Day: Wednesdays from 7 am to 9 am PT are reserved exclusively for Governance meetings.

  • Order:

    • 1st Wednesday: TSC

    • 2nd Wednesday: TSC Tech Chairs

    • 3rd Wednesday: CSC

    • 4th Wednesday: TSC Tech Chairs

Technical Groups (TG), Special Interest Groups (SIG) and Work Group (WG) Meetings

  • Timing: meetings should be scheduled within the 7 am - 11 am PT window. If necessary, meetings may extend to the 11 am - 4 pm PT period, but only if all active members can attend.

  • Duration: meetings should ideally last 30 minutes for efficient discussions. Meetings may extend to 1 hour if needed, but try to leverage mailing lists as much as possible.

  • Agenda: publish the agenda 48 hours before the meeting. If no agenda is available, cancel the meeting at least 24 hours in advance.

Concurrency Limit

  • Simultaneous Meetings: only 2 meetings can happen at the same time.

  • Restrictions: concurrent meetings must involve TGs or SIGs from different Horizontal Committees under TSC or CSC Work Groups and should not cover related topics.

Tools, Documentation, and Recording

  • Scheduling Platform: use LFX to schedule all meetings.

  • Documentation: store all meeting resources in Confluence (each group will have its own Space).

  • Requirements for All Meetings:

    • Notes: detailed notes covering key discussion points and outcomes.

    • Action Items: assigned follow-up tasks with responsible individuals noted.

    • Recording: record meetings for those unable to attend.

First-Come, First-Served Scheduling

  • Time Slot Allocation: time slots are allocated on a first-come, first-served basis for fairness.

  • Calendar Check: always consult http://tech.riscv.org/calendar  before scheduling a meeting.

Presentations

Title

Presenter

File

1

November BoD Specification Status

Rafael, Andrea

link

2

New BoD Technical Policies and Procedures Sessions Recording

John Hengeveld

link

3

LFX Migration Plan

Andrea, Jeff, Rafael, Greg S.

link

Votes

Expand
titleVote

Quorum Status:
Vote Record

  • Agenda Item or Motion:

  • Motion Made By:

  • Motion Seconded By:

Voting Results:

  • In Favor:

  • Opposed:

  • Abstentions:

Outcome:

Additional Notes:

Notes & Action Items

  •  

Adjournment

  • Motion to Adjourn Made By:

  • Seconded By:

  • Time Adjourned:

...