Page Comparison

Date

29 Jan 2025

Disclosures

Participants

Agenda

•  January 15, 2025 Meeting Minutes (link) (Jeff - 5 minutes)

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•  Individual vs Company Members (Philipp T. - 10 minutes)
•  Proposal for Working Meetings (Andrea - 10 minutes)

• TSC, Tech Chairs, Tech Committee Chair Coordination

  • No comments received with email.

  • Will be presented at February TSC for approval

•  Technical Committees Review (Rafael - 10 minutes)
•  BoD Policy Adoption Status Update (Andrea, Jeff, Rafael - 15 minutes)

• All specifications should be operating under the new policy. No change expected.

• Update on transition for existing groups (details email)

  • Only the Server Platforms TG selection allowed under old policy

  • Nominees can apply for both chair and vice-chair roles. Elections use ranked-choice voting, and if a candidate is chosen as chair, they will be removed from consideration for the vice-chair role.

  • Group Participation and Voting Rights update? (Any problems/questions?)

  • Updates to Lifecycle Guide continue - target publish February 3. Will include FAQ for new policy.

  • Discussion

•  Confluence migration for workgroup Updates (Rafael - 5 minutes)
•  LFX Meeting Migration Update (Greg Sterling - 5 minutes)
•  Open floor.

Notes

Meeting Recording: Tech Chairs Jan 29 2025

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1. General Discussion & Open Topics

   • The meeting included an open discussion on various topics, such as voting policies, group participation, and updates on different projects.

2. Profile Updates & Participation

   • Attendees were requested to ensure their profiles are up to date to avoid representation issues.

   • A follow-up email with a profile update link will be sent.

3. IBM’s Approval Process for External Work

   • IBM employees require manager approval for external work. The process is more managerial than restrictive.

4. Voting & Representation Issues

   • There were concerns about multiple representatives from the same company in voting committees.

   • A discussion on implementing policies to avoid duplicate voting occurred.

5. Review & Approval of Technical Groups

   • The need for periodic reviews of technical groups’ charters was discussed.

   • The idea of an annual review process similar to university curriculum committees was proposed.

6. Scheduling & Workflow Improvements

   • Use LFX for Standalone Meetings.

7. Updating Governance & Policy Documents

   • Discussion on whether policy documents should be reviewed or updated every six months.

   • The FAQ document will be maintained to log ongoing questions and clarifications.

8. Next Steps for LFX & Meeting Coordination

   • LFX platform updates and how they can be used to schedule and track technical meetings.

Action Items

•  Send the information about updating the Groups.io Profile (RVI Staff).
•  From Nick Brown: remind everyone of the definition of Member.
•  Clarify the Voting rights and the process for handling voters per company, defining the “sequence of substitutes” (RVI Staff)
•  From Greg Favor Chairs can ask for Member affiliation clarification when needed.
•  From Greg Favor Move J as SIG (maybe include ID Consistency as part of its discussions until it is ready to move as a single new TC).
•  From Greg Favor every year, if a TC is already operating, it must update and review its Charter at TSC level.
•  From Nick Kossifidis what are the status of his questions related to the new Policy?
•  From Greg Favor schedule a 1-hour meeting with John Hengeveld to review pending Policy questions.
•  What are the process to invite external (non RISC-V Member) individuals/entities to present in some TC meeting? Maybe we need to write down a clarification sentence on this. There is an old Policy that was supporting this.
•  From Greg Favor how the new Policy will be updated? From Philipp Tomsich only the BoD can change the Policy. There will be a FAQ to support the clarification of the new Policy issues. From Greg Favor should the FAQ be approved by the BoD?
•  Share the steps to get the recording from LFX (RVI Staff).

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