Calendars, Meetings, and Zoom

Topics on this page:

Viewing the RISC-V Technical Meeting Calendar

The RISC-V Technical Meeting calendar (tech.meeting@riscv.org) can be displayed directly via a URL.  The default timezone is shown as Universal Time Coordinated (UTC).  Use these links to display the timezone in one most friendly to you:

• UTC (default)

• UK time (London)

• Central European Time (Amsterdam)

• India Time (Calcutta)

• China Time (Shanghai)

• Eastern U.S. Time (New York)

• Central U.S. Time (Chicago)

• Pacific U.S. Time (Los Angeles)

Note: If you have a timezone you'd like to add here, please contact help@riscv.org.

Subscribing to the Tech Meetings Calendar

All technical meetings are maintained on the RISC-V Technical Meetings calendar.  You can view it in your web browser by clicking on the link directly.  (Note: the display time is UTC.  See the above Viewing the RISC-V Technical Meeting Calendar section above for links in common time zones.)  

The web URL for this calendar is: https://calendar.google.com/calendar/u/0?cid=dGVjaC5tZWV0aW5nc0ByaXNjdi5vcmc.  You may also need this link for subscribing to the calendar in your email client.

Subscribing to the calendar is the best way to stay up-to-date on the changes.  This varies based on your calendar service and email client.  Some common solutions are provided:

1. If you already use Google calendar at your company and access your calendar via the web browser, click here to add this calendar to your own.  Additional directions are available from Google.

2. If you are using Outlook, click here for directions from Microsoft Support for how to subscribe to a calendar.

3. If you are using Mac-OS, click here for directions from Apple on how to subscribe to a calendar with a web address.

4. If you are using an iPhone or an iPad, click here for directions from Google about how to add a Google Calendar to your Apple Calendar.

5. If you are using an Android phone or table, click here for directions from Google abut how to add someone's calendar.

If none of the above options apply to you and you cannot find a way to subscribe to a web-based calendar, the ICS file is also available. This should work with most modern calendar apps. However, this is a point-in-time import of the current state of the Google Calendar. Any updates to meetings in Google Calendar (e.g., meeting cancellations) won't be updated in your calendar app.

Any questions or comments, please email help@riscv.org.

Adding a Meeting to the Tech Meetings Calendar

1. Create a meeting on your work calendar.

2. Invite tech.meetings@riscv.org

3. Check that the meeting shows up on the RISC-V Technical Meetings calendar.

4. Any questions or comments please send them to help@riscv.org.

Using Zoom

Recording Meetings

At RISC-V, we utilize a centralized Zoom account under the tech-admin profile to schedule a variety of meetings without predetermined time slots.

Please note that access to these recorded meetings is restricted to RISC-V staff members.

If you wish to record a meeting, kindly take one of the following steps to ensure proper identification and sharing of the recordings:

• Open a support ticket at help.riscv.org, providing details about the meeting.

• Alternatively, send an email to help@riscv.org, specifying the information needed to identify the meeting in question.

By following these steps, we can efficiently manage and distribute the recorded content as needed.

About Zoom Meetings

ALL meetings should have someone with host privileges in control, and should be set to 

• use a password (prevents random zoom bombings)

• enable people to join before the host (otherwise you won't be able to!)

• do not record the meeting - keep minutes instead 

When you use a RISC-V zoom account, the account will be zoom+xyz@riscv where xyz is one of the licenses we have allocated. You do NOT need to log in as this user.

Instead, join the meeting, then click the Participants in the main menu to bring up the Participants Panel

Open

In the lower right you should see either the "Claim Host" button or the [...] area to get more options. "Choose Claim Host".

Open

Enter the host code to become the host so you can moderate the meeting.  Check your email from October 20, 2020 for the host code or request if from the Technical Program Managers at help@riscv.org.

If successful, your main menu should now look like this:

Once you have become host, you can now do such activities as recording the meeting, using breakout rooms, and other features.

To record meetings, simply press the "Record" button in the main menu and wait for the message that the meeting is recording. You may record on your computer or use the cloud.

Once recording as started, the main menu will now look like this:

When done recording, select "Pause/Stop Recording" or exit the meeting.  If you elected to record you meeting on your computer, you'll be prompted for where to place the processed recording when you stop recording or leave the meeting.  If you selected to have the meeting recorded to the cloud, it will be mailed to the owning email id for the session.

Enabling Zoom Translated Captions

Follow these steps to enable Captions and Translations:

1. Select Show Captions in the Zoom Meeting Window
   Tip: For smaller windows, this may be under More -> Captions

2. Ensure Speaking language is set correctly (to English). Under Translate To, select your desired output language.

3. (Optional): Under the Captions menu, select View Full Transcript (this will enable to you see captions in their full context)
   
   
   

Zoom currently supports caption translation for 12 languages: Chinese Mandarin – Simplified (beta), Dutch, English, French, German, Italian, Japanese (beta), Korean (beta), Portuguese, Russian, Spanish, Ukrainian. Learn More at https://blog.zoom.us/translated-captions/.

Questions? Please email help@riscv.org